The 21st EU-UN Procurement Seminar will offer two segments: a virtual segment on April 21 – 22, 2026, and anin-person seminar on  April 28 – 29, 2026, at the Bohemian National Hall, 321 E 73rd Street, New York, NY 10021. Special hotel rates will be available for participants in the EUPF 2026. Please contact us with any questions: info@eupf.org

The registration deadline is on March 13, 2026.

• Aviation
  • Airlines for troop movements
  • Service providers/ operators of Unmanned aerial vehicles (UAVs) for both Intelligence, Surveillance and Reconnaissance purposes and small cargo delivery;
• Freight Forwarding and Logistics
  • Operators of large cargo aircraft
  • Freight Forwarders specialized in military cargo
• Vehicles
  • Armored Vehicles
  • VIP vehicles
• ICT
  • AI driven solutions that drive productivity across supply chain
  • AI decision-making tools for operations
  • Data analytics tools to enable reporting
  • Modular communications solutions for rapid deployment
• Accommodation: New/innovative modular design, lego style, light materials, etc.
• Renewable energy: specifically, renewable energy as a service
• Security
  • Cybersecurity Risk Assessment Matrix or Cyber Risk Assessment and Mitigation
  • ISR
    • anti-drone solutions
    • micro drones

1on1 meetings:

Companies will be considered for 20-minute 1-on-1 meetings to meet individually with the UN Secretariat. The procurement officers will review your company profile and determine whether they would like to meet with you. Please make sure you submit a strong profile! Other participating agencies may offer a limited number of 1on1 meetings at their discretion based on their current procurement needs. Final feedback from the UN Secretariat and, if applicable, other agencies on company profiles should be available at the beginning of April. If you are selected for a 1-on-1 meeting, we will schedule it based on the workshop preferences you selected during registration. 1-on-1 meetings will also be available for companies participating only in a virtual seminar.

Please refer below to the general Terms & Conditions regarding the purchase of the seminar services provided by EUPF, a nonprofit organization based in New York, NY. If you have any queries relating to the specific terms and conditions, please contact us by emailing: info@eupf.org Engagement: 1. By completing the registration form of the 2026 EUPF Seminar taking place on April 21 – 22, 2026 virtually and on April 28 – 29, 2024 at the Bohemian National Hall, 321 E 73rd Street, New York, NY 10021, you agree that the registration form together with these terms and conditions form a binding contract between you the participant (&/or your organization) and EUPF. The organizer of the EU-UN Procurement Seminar 2026 in New York is EUPF, European Procurement Forum, 405 Lexington Avenue – 44th floor – New York, NY 10174​​ – USA (www.eupf.org). The individual(s) &/or organization(s) participating in this seminar are hereby defined as participant or registrant. Time and Place: 2. Payment by participant of the registration fees to EUPF entitles participant to: (a) attend the entire seminar during the seminar hours and to receive some or all seminar services as described on the registration form; and (b) to receive a copy of the materials if and when applicable (subject to clauses 11 to 14). 3. Without prejudice, EUPF may decide to change the EUPF seminar hours and/or dates and/or location for any reason by notifying registered participants in writing by email of the change and detailing substitute seminar hours and/or local location and: (a) EUPF shall have no liability to participants; and (b) Registrants shall make no claim against EUPF (including a refund), in respect of the same. Investment and Payment: 4. In consideration of the seminar services, participant must pay to EUPF: (a) the full investment amount as indicated on current price specials in one lump sum upon registering by you without set off, deduction or counterclaim; 5. However, registration and payment does not guarantee validation by UN staff for the different one-on-one meetings you have requested during Registration 6. Payments made under this agreement must be made by the means specified on the registration form. No exceptions are possible. Refunds: 7. Refund requests will be considered on a case-by-case basis. 8. EUPF may cancel the Seminar Services for any reason by written notice to Participant. EUPF will also refund the Participant the Investment the Participant has paid to date within 15 days of giving the Participant notice of cancellation. EUPF shall have no further liability to Participant in respect of the cancellation. 9. Registrants acknowledge that they shall not be entitled, and shall not claim a refund other than by strict compliance with clause 7 or clause 8. Participant further acknowledges that this is an essential term of this agreement on which EUPF relies. Intellectual Property & Governing Law: 10. EUPF has all right, title, and interest in all intellectual property used by EUPF and/or its speakers, moderators,and  advisors in performing the Seminar Services (subject to the rights of the presenters) and all intellectual property EUPF may develop as a result of the performance of the Seminar Services. 11. In performing the Seminar Services for Participants, EUPF does not transfer title to Participant in any intellectual property and title to all such intellectual property remains with EUPF. 12. Participant may not: (a) alter any of EUPF intellectual property or the materials; or (b) copy, video record, audio record or reproduce the content of the seminar services or the materials; or (c) sell the intellectual property or the materials (‘IP’) or supply the IP to third parties 13. This agreement may not be varied except in writing signed by the both parties. 14. Should any provision of this agreement be held by a court to be unlawful, invalid, unenforceable or in conflict with any rule, statute, ordinance or regulation the validity and enforceability of the remaining provisions will not be affected. 15. This agreement constitutes the entire agreement between the parties. Any prior arrangements, agreement, representations or undertakings are superseded. It shall be governed by and interpreted, construed and enforced in accordance with the laws of the State of New York, excluding conflicts of laws principles, and both parties further consent to jurisdiction by the state NOTE 1: Registration and payment do not guarantee validation by UN staff for the different one-on-one meetings you have requested. NOTE 2: Provided that EUPF is informed no later than April 10, 2026, the individual(s) registered as participant(s) for their company may designate a person to replace them at the EUPF 2026 Seminar. A DISCLAIMER: EUPF is not responsible for nor does it reimburse any fees associated with visa matters incurred by our participants.

If, subject to EUPF appreciation, the sanitary conditions or regulations for the admission in the US do not allow anymore for an “in person” seminar, the selected dates will stand. EUPF is fully prepared to revert to a virtual session.

If the seminar reverts to a virtual event, fees charged by EUPF will be adjusted to reflect the change in format. Companies or individuals having already disbursed the full fee for an “in person” seminar will be reimbursed accordingly.

1. Refund requests will be considered on a case-by-case basis.
2. EUPF may cancel the Seminar Services for any reason by written notice to Participant. EUPF will also refund Participant the Investment Participant has paid to date within 15 days of giving Participant notice of cancellation. EUPF shall have no further liability to Participant in respect of the cancellation.
3. Registrants acknowledge that they shall not be entitled, and shall not claim a refund other than by strict compliance with clause 1 or clause 2 of the Terms and Conditions of the EU-UN Procurement Seminar. Participant further acknowledges that this is an essential term of this agreement on which EUPF relies.

If the country where you are based does not have a country representative, you can contact info@eupf.org for any question or comment.

Please notice that we are not doing sponsorships since we want all participant companies to have equal opportunities and exposure for the same rate.

Companies can now opt to attend the NEW Virtual Seminar April 21-22, 2026. This virtual component consists of two half-day sessions, running on April 21 (8 am – 11:30 am EST) and April 22 (9 am – 11:30 am EST).

Companies that register for the in-person seminar are automatically enrolled in this virtual segment.

This Virtual Seminar is both a complement to, and a standalone event, of the in-person event. It features a general overview of UN procurement processes, presentations, and practical insights from real-world case studies. While some of these features are included in the in-person seminar, the presentations and case studies will vary. B2B networking opportunities and 1-on-1 meetings will also be included in the virtual segment and will be conducted and scheduled via the Whova app.

Although some companies may not attend the New York seminar, they can still promote their products or services during the in-person event. Companies are encouraged to submit their promotional materials (i.e., flyers & brochures) for display at the EU Trade Fair.

For more details, please contact us at info@eupf.org.

After many requests, the EU Trade Fair is another NEW addition to EUPF 2026. It will take place during the in-person seminar from April 28-29, 2026. The goal of the fair is for participating companies to present their products and services during the seminar.

To ensure companies receive the most exposure from other companies and UN agencies, the fair will be held in the same room where meals and coffee are served. Participants will receive a small table and two chairs, and are welcome to bring their own signage, flyers, and brochures. Registration to exhibit at the Trade Fair is limited and on a first-come, first-served basis.

For more details, please contact us at info@eupf.org.